Privacy Policy     Print Email
Saturday, 14 November 2009 Al Belsky





Website Privacy Policy


1.         Policy


This Privacy Policy is a part of our web Terms & Conditions which are binding on all Users of the Site.  www.europeaninstitute.org/Legal/terms-and-conditions.html.  The policy of EI is to respect and protect the privacy of our Users.  EI aspires to build Users’ trust and confidence in the Internet by promoting fair information practices.  To fulfill this mission, EI agrees to exercise reasonable precautions to maintain the confidentiality of information provided by You in connection with accessing and using the Site.  Because we gather certain types of personally identifiable information (“Personal Information”) from Users of our Site, we feel You should know how we collect, use, disclose, manage, and store the Personal Information that You may voluntarily provide us, as well as Personal Information that may be collected passively through cookies or image tags on our Site.  EI agrees to post prominently and in plain language its specific privacy policies. 


This Privacy Policy sets forth EI’s current policies and practices with respect to nonpublic Personal Information of Users of the Site.  We have posted these notices to comply with numerous laws and our organization’s internal guidelines, and to inform Users of their rights and responsibilities.  Your continued participation on the Site indicates your acceptance of this Privacy Policy and of the collection, use, disclosure, management, and storage of your Personal Information as described below.


2.         Collection and Use of Personal Information


Generally, You may browse the Site without providing any Personal Information.  We do not collect Personal Information about individuals except when specifically and knowingly provided by such individuals.


The Site directly provides certain features through which EI may gather Personal Information from Users, such as by giving e-mail addresses through which EI officers may be contacted and advertising EI positions, such as internships, through the Site.


Specific webpages on which such features are offered, such as, e.g., webpages containing information on the applications process for becoming an EI Member or submitting materials for publication in European Affairs®, may contain additional information relevant to our privacy practices.  Use of these features may require the submission of your full name, telephone number, e-mail address, and other Personal Information.


We use your Personal Information to provide You with the services You request and to respond to questions related to EI or the Site.  EI may also use your Personal Information to notify You of further information that may be of interest to You.


The Site may passively collect certain information using various technologies and means.  We may receive and record Internet Protocol (“IP”) addresses in the normal course of operation of the Site.  While we may receive and record IP addresses, we will not use them to identify You personally or disclose them to others.  Navigational data related to User visits to the Site may also be recorded for system management and in order to improve the content of the Site.


We may also use your Personal Information for operational purposes, or to find out how we can improve our organization and Site via surveys or online tracking mechanisms.  We may use aggregate Personal Information collected via cookies to help us evaluate and modify existing services and features.  (For more information on “cookies” and our policy on the use of cookies see below.)  We may also use your Personal Information to develop new online services and features that may be of interest to You.

3.         Disclosure of Information


We will not sell, rent, or lease your Personal Information to any third party without your consent.  However, EI may disclose Personal Information in special cases: (1) when we have reason to believe that disclosing this information is necessary to identify, contact, or bring legal action against someone who may be causing injury to or interference with (either intentionally or unintentionally) the rights of EI or to anyone that could be harmed by such activities; (2) when we believe in good faith that the law requires it; (3) to any affiliate or to any third party who may acquire EI; and (4) in situations involving threats to the physical safety of any person.

4.         Security of Information

You can be assured that the Personal Information collected through the Site is secure and is maintained in a manner consistent with current industry standards.  The importance of security for all Personal Information associated with Users of our Site is of utmost concern to us.  Your Personal Information resides on a secure server that only selected EI employees and contractors may access.

Unfortunately, no data transmission over the Internet or any wireless network can be guaranteed to be 100% secure.  As a result, while we strive to protect your Personal Information, You acknowledge that: (a) there are security and privacy limitations of the Internet which are beyond our control; (b) the security, integrity, and privacy of any and all information and data exchanged between You and us through the Site cannot be guaranteed; and (c) any such information and data may be viewed or tampered with in transit by a third party.

5.         “Cookies”


You should be aware that non-Personal Information and data may be automatically collected on the Site through the use of “cookies.”  “Cookies” are small text files stored as text on a computer hard drive.  Websites can use “cookies” to recognize repeat visitors, facilitate the visitor’s ongoing access to and use of a site, and allow a site to track usage behavior and compile aggregate data that will allow content improvements.  “Cookies” are not programs that come onto a visitor’s system and damage files.  The use of “cookies” is common in the Internet industries, and many major websites use them to provide useful features to their customers.  Generally “cookies” work by assigning a unique number to the visitor that has no meaning outside the assigning site.  If a visitor does not want information collected through the use of “cookies,” there is a simple procedure in most browsers that allows the visitor to deny or accept the cookie feature.  EI may use “cookie” technology, but only to obtain non-Personal Information from online visitors in order to improve their online experience and facilitate their visit within the Site.


6.         How You Can Review or Correct Your Personal Information


You may contact EI by e-mail at info@europeaninstitute.org to ask if we are keeping Personal Information about You.  If we do have Personal Information about You, we will provide You with a readable copy of such Personal Information at no charge.  Factual errors in your Personal Information, including out-of-date Personal Information, can be corrected by sending us a request that credibly shows our error.


7.         Opt-Out Procedures


You may always opt-out of receiving communications from EI.  To remove any Personal Information from our database or to not receive future e-mail communications from EI, send an e-mail to info@europeaninstitute.org with the word “Remove” in the subject line.


8.         Links to Third Party Websites


The EI Site contains links to the websites of third parties not affiliated with EI.  You understand, acknowledge, and agree that these links are provided solely as a convenience to You and not as an endorsement by the Site or EI of their content, advertising, or business practices.  EI is not responsible for the privacy practices or the content on any of these other websites, including any sites that may indicate a special relationship or “partnership” with EI.  EI does not disclose unique identifiers to those responsible for the linked sites.  The linked sites, however, may collect Personal Information from You when You link to their sites.  This collecting of information is not subject to the control of EI.  To ensure protection of your privacy, always review the privacy policies of the sites You visit by linking from the EI Site.


9.         Our Commitment to the Privacy of Minors


EI will not knowingly collect personally identifiable information from Site visitors who are under eighteen (18) years of age.  We encourage parents to speak with minors about their use of the Internet and the information they disclose online.  If a minor has provided us with personally identifiable information, a parent or guardian of that minor may contact us at info@europeaninstitute.org if they would like us to delete that information from our records.  We will use reasonable efforts to delete the minor’s information from our database.


10.       Changes to this Privacy Policy


EI may revise this Privacy Policy over time as new features are added to the Site or as Internet law and standards evolve.  We will post these changes prominently but recommend that You read this Privacy Policy each time You visit the Site.  Changes will not apply retroactively to Personal Information that was collected before the changes to the Privacy Policy, except as may be required by law.



Last updated:   November 16th, 2009